Position: Procurement Specialist (PC3)
Location: Edmonton
Term: Full-time, Permanent
Annual Salary Range: $76,366 to $93,744 (Based on AUPE Collective Agreement)
At Civida, home is our focus. As the largest provider of community and affordable housing in
Edmonton, we manage a portfolio of over 5,300 community and affordable homes. We are
dedicated to offering safe and affordable places to call home for the over 15,000 individuals and
families we serve. Visit civida.ca for more information.
We are looking for a Procurement Specialist to join our team. This position assists business units
with more complex procurements including major projects, construction, and new builds, ensuring
that procurement processes, procurement documents, and contracts are compliant with corporate
policies and public-sector procurement and contracting best practices.
Key Responsibilities include:
- Develop procurement plans for complex procurement request submissions from internal business units, including RFPs, RPQs, and Tenders.
- Provide procurement advice to business units, obtain scope of work, determine project timelines and other relevant information to support procurement processes.
- Prepare or assist in the preparation of project specific RFx and tender documents including front-end contractual requirements; specifications; evaluation criteria; and other special documentation as required.
- Take part in the development of RFx evaluation, including contributing to the development of evaluation methodology and criteria.
- Assist with the review of solicitation documents prepared by consultants for completeness and accuracy to ensure that scope, time, cost, quality and performance requirements are appropriately addressed and are in accordance with procurement best practices and applicable standards.
- Assist general contractors, sub-trades and other services with understanding and interpreting of bidding requirements for projects closing in accordance with prescribed policies and procedures.
- Provide direction and respond to questions from vendors related to the tendering process in accordance with prescribed policies and procedures.
- Assist with the quality management of tender opening and assure proper procedures are adhered to, and contractors' rights and confidentiality are respected.
- Investigate bid or proposal irregularities and action appropriately.
- Support the RFx evaluation process, ensuring evaluations are conducted fairly and transparently.
- Conduct one-on-one debriefs with proponents/respondents.
- Support business units following contract award.
Qualifications:
- Post-secondary diploma in a related field and minimum 5 years related experience.
- A professional designation related to supply chain is preferred.
- Experience in public-sector procurement practices is required.
- Sound understanding of trade agreements, legal principles and case law related to competitive bidding and contracts.
- Knowledge of technical writing generally, specification writing practice.
- Knowledge of guidelines and standards, master specifications, policies and practices related to bidding and contracting.
- Understanding and knowledge of insurance and bonding as it applies to design, construction, and facility management.
- Familiar with design and construction of capital projects.
- Effective communication skills with individuals at all levels of the organization.
- Able to build and maintain relationships with key internal and external stakeholders.
- Excellent time and project management skills.
- Ability to work under pressure to meet tight deadlines.
- Strong attention to detail and accuracy.
- Strong computer skills including formatting, editing, and proofreading and ability to work with MS Office, Yardi (accounting software), Alberta Purchasing Connection (APC).
How to Apply
Interested applicants must send in a resume with a cover letter explaining why they are interested in the position and why they believe they would be a strong candidate.
We thank all applicants for their interest. Only individuals selected for interviews will be contacted. The successful applicant will be required to undergo a Police Information Check.
Send cover letter and resume to Human Resources, Email: careers@civida.ca
https://civida.ca/wp-content/uploads/2024/02/Procurement-Specialist-Job-Posting-1.pdf
