Administrative Assistant – Artis REIT

Administrative Assistant – Artis REIT

Edmonton, AB Full-time $55,000.00-$60,000.00/year

We are searching for an Administrative Assistant – a customer service superstar and outstanding administrator to join our team in Edmonton.

Why work for us?

• Challenge yourself daily with interesting work with a Top Employer.
• We invest in our people, assets, and our community.
• Be recognized for your talent and contributions with a solid compensation package.

You’ll fit in great if you:

• Provide excellent customer service.
• Catch errors and work with details effectively.
• Evaluate solutions to problems before escalating to a manager.
• Work effectively in a team environment.

The opportunity:

Reporting to the VP - Property Management - Western Region, the Administrative Assistant will provide administrative support to ensure the efficient functioning of the Property Management team.

Primary responsibilities include:

• Greet visitors and tenants and direct them to meeting spaces accordingly.
• Prepare meeting rooms and turn on teleconferencing system for meetings.
• Answer incoming calls, assist with general inquiries, or forward accordingly.
• Receive, sort and distribute incoming mail and courier packages, coordinate outgoing packages/mail.
• Track and order office supplies, business cards and kitchen supplies.
• Fax, courier, and scan documents as required.
• Monitor and forward email requests as needed.
• Receive, scan, code, and enter invoices into the accounts payable system (Payscan).
• Investigate vendor queries in Payscan, follow up on outstanding invoices etc.
• Maintain payable file system.
• Work with Accounts Payable to keep vendor WCB and insurance information up to date.
• Assist the Operations team with creation of tenders and contracts.
• Export data into excel for mail merges.
• Assist with other administrative duties as required.

Your technical qualifications:

• High school diploma (required)
• Post-secondary education (an asset)
• Excellent communication and interpersonal skills.
• Experience with industry software (i.e. Yardi) an asset.
• Proficiency in Microsoft Word, Excel, and data entry.
• Must be able to multitask and pay great attention to detail.

Apply:

Administrative Assistant at AX Property Management LP

Forward your resume in confidence with a cover letter outlining your experience and salary expectations by January 24, 2025, to the attention of Amanda Baldwin.