Office Administrator (Temporary)

Reports to:

Director of Real Estate Administration 


Summary:

Canderel is seeking an experienced temporary Office Administrator to join our team for a maternity leave coverage(12-18 months). Canderel's core business is commercial property management. The Office Administrator will be a highly detail orientated individual who desires an opportunity to be a part of a vibrant, fast paced, work environment with a high attention to detail. Reporting to the Director of Real Estate Administration, the Office Administrator will be required to collaborate with a variety of departments in a professional manner.


Essential Functions:

  • Answer and manage inbound telephone inquiries, referring to the appropriate individuals or departments, as necessary.
  • Respond to telephone and in-person inquiries from prospective customers and other parties.
  • Manage and maintain the MITEL phone system.
  • Enter ANGUS work orders as needed. 
  • Welcome office visitors & ensure they complete the COVID-19 business visitor declaration form. 
  • Maintain the boardroom meeting bookings & calendar in outlook. 
  • Clean/disinfect using COVID-19 health & safety protocol after boardroom meetings. 
  • Coordinate and distribute incoming and outgoing mail/packages (MC Dispatch, Purolator, UPS & Canada Post)
  • Provide a monthly report to corporate accounting with postage charges for the month. 
  • Ensure adequate supplies of office stationery and general office supplies. Place orders as necessary with Supreme Basics & Staples, order coffee supplies as needed.
  • Maintain and distribute the Master Property List.
  • Update Yardi with any tenant setup/changes. 
  • Maintain tenant directories for all properties. 
  • Maintain the tenant emergency contact binders. 
  • Draft tenant general notices and memos for property managers. 
  • Create future forms for tenants rent step up letters that will go out as a letter in the future. 
  • Draft all rent escalation letters & mail out once the approval process is complete 
  • Provide technology support to office
    • MITEL Phone system – setup new hires in the directory, manage long distance codes and photocopier codes. Distribute phone lists to staff.
    • KONICA Minolta – place service orders as requested. Restock and order any supplies that are low. 
    • Onsite tenant contact to enter ANGUS work orders for Canderel. 
    • Save the I24 daily reports to the server. 
  • Compile MC Dispatch orders against monthly invoice, provide charge back packages to corporate accounting. 
  • Compile Konica Minolta monthly reports for all four devices, provide reports to corporate accounting.
  • Filing – past tenants & new tenants 
  • Maintain the file “key box codes”
  • Jobs & tasks as assigned. 
  • Provide support to Real Estate Administrator during budget & year end seasons. 

Qualifications and Competencies:

  • Strong written and oral communication
  • Highly detail oriented
  • Positive, ready to work attitude
  • Experienced with digital/paperless programs such as DocuSign, Adobe and Microsoft Office programs.

Apply: Canderel - Office Administrator (Temporary) 

Canderel is an equal opportunity employer. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce reflective of today’s diverse world. Should you need accommodation during the application process, please contact Shawna Brothers, Manager, Talent Acquisition, National sbrothers@canderel.com.

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